The IACE Advantage : 3 Reasons People Choose Us
★ Complete Travel Support (Japanese and English)
Facing a missed flight? Dealing with flight delays or cancellations or need to urgently contact family?
Arranging full packages through us allows you to travel with confidence!
Feel at ease with comprehensive 24/7 Support in both Japanese and English, provided 365 days a year.
Reach out anytime, day or night! We are here to support so you can have a safe and comfortable journey.
★ Staff of Professionals
A dedicated department, specializing in Japan travel, our experienced staff will arrange your trip.
We can also conduct online information sessions for participants where we will give detailed explanations on Japanese culture, what to prepare in advance, and more.
★ On the Ground Support
We offer full support from start to finish!
No need to arrange flights, hotels, or tours individually and keep track of all of the suppliers.
We will conveniently and efficiently handle all the arrangements for you.
| Arranged by the Individual | Arranged by IACE Travel | |||||||
|---|---|---|---|---|---|---|---|---|
| Individual Flight Tickets | ◯ | ◯ | ||||||
| Individual Hotel Bookings | ◯ | ◯ | ||||||
| JR Pass | Must Ask Travel Agency | ◯ | ||||||
| Group Flight Tickets | Must Ask Travel Agency | ◯ | ||||||
| Group Hotel Bookings | × | ◯ | ||||||
| Group Bullet Train Tickets | × | ◯ | ||||||
| Charter Bus Arrangements | × | ◯ | ||||||
| English Tour Guides | × | ◯ | ||||||
| Japan Specialist Arrangement | × | ◯ | ||||||
| 24/7 Support | × | ◯ |
From Inquiry to Completion
★ Inquiry
Send your information to our inquiry form.
We will contact you by phone or e-mail.
★ Discussion
We will discuss the details and start coordinating your trip.
✓ The number of participants and their composition
✓ Dates of travel, departure date, and number of nights
✓ Destination or city
✓ Recruitment schedule set by your institution
✓ Your budget
These information will help us provide you with smooth quote.
★ Quote
We will offer the best plan just for you.
We will also inform you about our cancellation policy and payment methods.
★ Application
Begin arranging everything needed (flights, hotels, transportation, guides, etc.).
Depending on the arrangement’s requirements, a deposit may be needed.
★ Confirmation
Confirm participants and other information.
For those without passport, or an expired or soon-to-expire passport,
we recommend applying for a new one as soon as possible.
Depending on the nationality of participants, a visa may be required for travel to Japan.
We will do our best to accommodate meal requests based on religious reasons or other dietary needs.
★ Arrival
Start your journey!
We are available for support throughout your entire trip. Safe travels!
Q & A
Q1. What is the best timeline for planning?
We recommend beginning to plan about one year prior to the commencement.
It sounds like a long lead time, but compared to individual trips, group trips take a long time to prepare.
Submitting an inquiry as soon as possible will give your trip the most options.
Q2. What are the key points when planning a trip?
We recommend first determining the budget, purpose, theme, and any key sightseeing spots.
Q3. How many people are required for a group tour?
We accept group tours starting from 10 participants.
For groups of 9 and fewer, it’s a different category.
Please feel free to contact us anyway and we can give you a rundown on what we offer.
Q4. Can we inquire from Japan?
Yes, we accept inquiries from all over the world.
Q5. Do you communicate in English?
Our staff members are bilingual in Japanese and English.
If you would prefer to communicate with a native English speaker, please let us know.
Q6. We would like to hold a training session in a conference room and have a simple party. Is that possible?
Yes, it is possible. We can arrange everything from meeting setup to all the necessary preparations, such as venue, catering, equipment, etc.
Q7. Can you arrange the interpreters and assistants?
For interpreting services, please provide as much details as possible regarding the specifis types of interpreting you need such as business negotiations, specialized topics, or simultaneous interpretations, when you inquire.
Q8. Participants will be flying to the destination from different cities. Is it still possible to travel together?
Yes, it is possible. We can recommend the best flights to take and coordinate meeting at connection cities, if available. Please provide us with the details.
Q9. Is there a fee for custom planning?
Dependent on the arrangements, fees are on a case-by-case basis.
However, consultation and quotations are provided at no cost.
Please contact us and we can advise.
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